Privacy Policy

The purpose of this Privacy Notice

Leeds Hospitals Charity is committed to ensuring we are transparent about ways in which we use your personal information and that we have the right controls in place to ensure it is used responsibly and is kept safe from inappropriate access, theft, or misuse. 

Personal information can be anything that identifies and relates to a living person, not just your name and this Privacy Notice provides a summary of:

• the services we provide
• the personal information we collect, use and share
• how we keep your information safe
• your rights
• how to contact us

Contents

1. Recent updates to this policy
2. Who we are
3. When we collect information
4. What information we collect
5. What your information is used for
6. Sharing of your information
7. Our lawful basis for processing your data
8. Storage and security of your data
9. How long we keep your data for
10. Your rights
11. Changes to this policy
12. How to contact us
13. Key terms
14. Cookie Policy
15. How we use your data

 

                                                  

 

1. Recent updates to this policy

Updates may be made to this policy from time to time.

 

2. Who we are

Leeds Hospitals Charity is a charity registered in England and Wales (Registration Number 1170369). We are the charity of Leeds Teaching Hospitals NHS Trust (LTHT), supporting NHS staff to deliver the best care for patients and their families, by raising funds for equipment, services, education and research. We have a number of linked charities which share one set of accounts, a charity number, and a Board of Trustees.

 

3. When we collect information

The main sources of information are from you directly or via our website and social media channels, from other organisations you have interacted with and from those that hold your personal information. As a fundraising organisation, we undertake in-house research and from time to time we may engage specialist agencies to gather information about you from other publicly available sources, for example, Companies House, the Electoral Register, company websites, ‘rich lists’, social networks such as Linked-in, political and property registers and news archives. We will only use publicly available information and information you have supplied to us.

 

4. What information we collect

Your personal information may include some or all of the following: name, date of birth and contact details, family and next of kin details, stories and images, financial, tax status and banking details, and cookies when accessing the website and digital channels, some of which will be publicly available.

Some of your personal information may include ‘Special personal data’ which is defined in law and requires additional protection because of its sensitivity, , for example racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data and biometric data, sex life and sexual orientation, and criminal offence data. We undertake to ensure that this information is afforded the necessary additional protection.

 

5. What your information is used for

The main purposes we use your data for are fundraising/donations, communication and newsletters, working with us as an employee, trustee, volunteer, fund advisor, sole trader, or consultant. We may use the information for handling compliments/complaints, executing a will, financial and anti-fraud operations, sharing stories and images. We may also carry out research using publicly available information to identify individuals who may have an affinity to our cause but with whom we are not already in touch. This may include people connected to our current major supporters, trustees or other lead volunteers. We may also carry out analysis using our trusted third party partners.

We will also use publicly available sources to carry out due diligence on donors, in line with the charity’s Donation Policy and to meet money laundering regulations.

 

6. Sharing of your information

We will not share your data other than for the purposes we use your data for, unless permitted by the law. We will not sell, trade or lease your personal information to others. Your information will be kept secure within the UK or EU with the exception of where we use Mailchimp, based in the USA, to send out bulk mailings, e.g., newsletters.

 

7. Our lawful basis for processing your data

In order to be lawful when processing your personal data, we rely on at least one of the following conditions.  We may rely on having your consent, although this is not the only condition we can rely on.  We may rely on having legitimate interests, either the Charity’s or yours, particularly when we are researching or analysing your publicly-available data. Other conditions may include our legal obligations, for contract purposes, or where it is in your vital interests or for a lawful public task (including research). 

 

8. Storage and security of your data

We commit to keeping your personal information as safe by implementing appropriate technical and organisational controls.

 

9. How long we keep your data for

We commit to keeping your personal information no longer than required by law and/or our operating needs. We maintain a policy on data retention. 

 

10. Your rights

You have the right to opt out of any element of the processing of your publicly available personal data.

Your rights also include the rights of access, to be informed, to request rectification, erasure, restriction of processing, data portability, to object and in relation to automated decision making, analysis and profiling. 

 

11. Changes to this policy

We reserve the right for us to change the policy as required.

 

12. How to contact us

You are able to contact us as follows:

Leeds Hospitals Charity
Ground Floor, Trust Headquarters,
St James's University Hospital,
Beckett Street,
Leeds, LS9 7TF

Phone   0113 539 7020    

Email [email protected]

and/or notify the

Information Commissioner’s Office (ICO)

by calling their helpline on 0303 123 1113

or by writing to them at:

Information Commissioner’s Office,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire, SK9 5AF.

 

13. Key terms

We are a data controller which means we decide why personal data is to be collected and how it will be used and treated. Your personal data is information that can be used to identify or contact a specific individual, such as a name, address, telephone number, email address, etc., and online identifiers and location data such as IP addresses and mobile device IDs.

Special category data means personal data revealing your racial or ethnic origin; political opinions; religious or philosophical beliefs; trade union membership; genetic data; biometric data; data related to your health; data concerning your sex life or sexual orientation; and data related to criminal convictions or involvement in criminal proceedings.

 

14. Cookie Policy

Cookies are small text files that are placed on your devices by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

We use a variety of cookies, and most web browsers allow some personal management of cookies. To find out more about cookies, including how to see what cookies have been set, visit www.aboutcookies.org or www.allaboutcookies.org.

 

15. How we use your data

We use your data when:

• you donate, fundraise, or support Leeds Hospitals Charity
• you sign-up for our eNewsletter
• you make a complaint  
• you apply for an employment or voluntary position
• you apply to become a Leeds Hospitals Charity’s trustee or sole trader
• you work with us as a consultant or sole trader
• you work with us to execute a will (as an Executor, Associated Charity or Beneficiary)
• you provide us with your stories and images (video, stills, audio recordings)
• we undertake research and analysis for the purpose of focusing our fundraising efforts.